Poland is introducing major changes to its foreign worker employment system, with new regulations fully effective in 2026. The updated rules aim to digitalize procedures, increase employer accountability, prevent illegal employment, and better protect foreign workers.
This article explains the latest Poland foreign worker employment rules and what they mean for job seekers planning to work in Poland.
1. Fully Digital Work Permit System
One of the most important changes under the new Polish law is the complete digitalization of work permit procedures.
- All work permit applications must be submitted online
- Paper applications are no longer accepted
- Employers must use official government portals for submissions
This system improves transparency, speeds up processing, and reduces fraud in foreign employment.
2. Labour Market Test Abolished
Poland has abolished the labour market test, which earlier required employers to prove no local worker was available before hiring a foreigner.
- Hiring foreign workers is now faster
- Local authorities may issue restricted occupation lists if needed
- These lists replace the old labour market test system
3. Mandatory Employment Contract Submission
Before a foreign worker can start employment:
- Employers must submit a signed employment contract to authorities
- Contracts must match permit conditions (job role, salary, hours)
- Non-Polish contracts must be translated into Polish
Failure to submit contracts on time may result in penalties.
4. Stricter Inspections and Higher Penalties
The new rules significantly strengthen enforcement against illegal employment.
- Authorities can conduct unannounced workplace inspections
- Fines range from PLN 3,000 to PLN 50,000 per illegally employed worker
- Repeat violations may lead to hiring bans
5. Work Without a Permit – Clarified Categories
Under the updated regulations, some foreigners may work in Poland without a work permit, provided their stay is legal.
- Graduates of Polish universities
- Foreign language teachers
- Participants in EU and international exchange programs
- PhD holders from Polish institutions
6. Increased Fees and Documentation Requirements
Poland has revised application fees and documentation rules:
- Work permit and declaration fees have increased
- Fees depend on the permit type and duration
- Incomplete applications may be rejected
Employers are now expected to submit accurate and updated documents.
7. Changes to Simplified Hiring Procedures
Simplified hiring procedures still apply to selected nationalities, but with new conditions:
- Clear limits on who can use the simplified procedure
- Stricter document verification
- Higher declaration registration fees
This mainly affects agriculture, logistics, construction, and manufacturing sectors.
What This Means for Foreign Workers in 2026
- ✔ Faster and fully online work permit processing
- ✔ Better protection against illegal employment
- ✔ Employers face stricter compliance rules
- ✔ Some workers may be exempt from work permits
Foreign workers should ensure they have a legitimate job offer and that their employer follows all legal procedures.
